Privacy Policy

Privacy Policy

OVERVIEW

Reliance Big Entertainment is committed to protecting your privacy and creating a strong relationship with our users. This privacy policy explains the use of information collected via our website www.relianceentertainment.com or application or affiliated site / applications owned and operated by Reliance Big Entertainment (collectively, the “Site” or “We”), customer service operations.

DEFINITIONS

Personal Data – Any information relating to an identified or identifiable natural person such as name, address, e-mail address, or phone number, and other information that is not otherwise publicly available.
Processing – Any operation or set of operations which is performed on Personal Data or on sets of Personal Data.
Data subject – A natural person whose Personal Data is being Processed.
Child – A natural person under 13 years of age

DATA PROTECTION PRINCIPLES

We promise to follow the following data protection principles:

  • Processing is lawful, fair, transparent. Our Processing activities have lawful grounds. We always consider your rights before Processing Personal Data. We will provide you information regarding Processing upon request.
  • Processing is limited to the purpose. Our Processing activities fit the purpose for which Personal Data was gathered.
  • Processing is done with minimal data. We only gather and Process the minimal amount of Personal Data required for any purpose.
  • Processing is limited with a time period. We will not store your Personal Data for longer than needed.
  • We will do our best to ensure the accuracy of data.
  • We will do our best to ensure the integrity and confidentiality of data.

DATA SUBJECT RIGHTS

The Data Subject has the following rights:

  1. Right to information– Meaning you have to right to know whether your Personal Data is being processed; what data is gathered, from where it is obtained and why and by whom it is processed.
  2. Right to access– Meaning you have the right to access the data collected from/about you. This includes your right to request and obtain a copy of your Personal Data gathered.
  3. Right to rectification– Meaning you have the right to request rectification or erasure of your Personal Data that is inaccurate or incomplete.
  4. Right to erasure – Meaning in certain circumstances you can request for your Personal Data to be erased from our records.
  5. Right to restrict processing – Meaning where certain conditions apply, you have the right to restrict the Processing of your Personal Data.
  6. Right to object to processing– Meaning in certain cases you have the right to object to Processing of your Personal Data, for example in the case of direct marketing.
  7. Right to object to automated Processing– Meaning you have the right to object to automated Processing, including profiling; and not to be subject to a decision based solely on automated Processing. This right you can exercise whenever there is an outcome of the profiling that produces legal effects concerning or significantly affecting you.
  8. Right to data portability– You have the right to obtain your Personal Data in a machine-readable format or if it is feasible, as a direct transfer from one Processor to another.
  9. Right to lodge a complaint– In the event that we refuse your request under the Rights of Access, we will provide you with a reason as to why. If you are not satisfied with the way your request has been handled please contact us.
  10. Right for the help of supervisory authority– Meaning you have the right for the help of a supervisory authority and the right for other legal remedies such as claiming damages.
  11. Right to withdraw consent– You have the right withdraw any given consent for Processing of your Personal Data.

DATA WE GATHER

While going through the website you may have uncertainty regarding a) What Information does Reliance Big Entertainment collect, b) Why does Reliance Big Entertainment Collect these Information. To make all these uncertainties clear, we bring to your knowledge that collecting information from you is being done on a voluntary basis. Our primary goal in collecting Personal Data is to provide you, the user, with a Unique and Customized experience on our Site and to deliver best services, products, and more relevant contents to you, and visitors.

  1. Collection of Information

We may use cookies to track general, non-Personal Data about our users (e.g., user name, pages viewed, time spent our Site, and the websites visited just before and just after our Site) for statistical and market research purposes. The information is collected on an aggregated and anonymous basis. We use cookies to gather information about our Site users’ browser activities in order to constantly improve our Site and better serve our customers. This information assists us to design and arrange our web pages in a most user-friendly manner and to continually improve our Site to better meet the needs of our customers, prospective customers, and visitors.

Like most Internet services, we may also use log files on the server side. The data held in log files includes your IP (Internet Protocol) address, browser type, e-mail application, Internet service provider, referring/exit Web pages, computer platform type, date/time stamp, and user activity (e.g., feature usage, user rankings, game statistics). Reliance Big Entertainment  may use server log data to analyze trends, administer the services offered through the Site. IP addresses are not tied to any personally identifiable information.

In addition, the software enabling the Site may have associated log and temporary files that are stored on Reliance Big Entertainment ‘s servers. These files store your account information, preference settings, system notifications as well as other data necessary to enable you to participate on the Site. Your information may also exist within regularly performed server backups. The foregoing information is collected on an aggregated and anonymous basis.

  1. Methods for Collecting Information:
  • Anonymous Site Visitor:If you visit our Site we may record information related to your IP address, cookie information, and aggregate information on what content you access or visit. This information is collected in the background while you move around our Site.
  • Mailing List Member:If you choose to provide us Personal Data in order to subscribe to our mailing list or newsletter, we may collect information to aid delivery and preferences such as e-mail address and message performance statistics.
  • Registered Site Member:If you choose to register on our Site, we may track broad site usage information as well as aggregate usage of website community features such as downloads and forums. This is in addition to the Personal Data collected during the registration process.
  • Mobile:We may use tools or third party analytical software to collect and use certain non-Personal Data that does not enable us to identify you. The types of non-Personal Data we may collect and use include, but are not limited to: (i) mobile device type and device properties; (ii) mobile device software platform and firmware; (iii) mobile phone carrier; (iv) geographical data no more accurate that metropolitan areas; (v) game score and achievements; (vi) other non-Personal Data as reasonably required by us to enhance its services. We may use the collected data for purposes of analyzing usage of our games, managing and providing our games and to further develop our services and products.
  • Message Boards:If you use a message board or forum on this Web Site, you should be aware that any Personal Data you submit there can be read, collected or used by other users of these forums, and could be used to send you unsolicited messages. We are not responsible for the Personal Data you choose to submit in these forums. The message board must be signed up for separately from the game and is subject to Terms of Use.
  • Promotions through Electronic Mail:To participate in some of our promotions, you may be asked to provide an e-mail address and/or name, so that we can let you know if you won a prize. We may use e-mail addresses to fulfill requests for promotions or services. Occasionally, we share your Personal Data (e.g., e-mail address) with a third party sponsor, co-sponsor, or other reputable third party that provides products or services that may be of interest to you. By allowing you to send e-mail to us, we are not attempting to collect any Personal Data about you. We will only use Personal Data (such as name and e-mail address) contained in your e-mail to respond to your specific inquiry or comments in the e-mail. Although we may retain your e-mail for a period of time, we will not use any Personal Data contained in your e-mail for any purpose other than responding to your specific inquiry or comments. Whatever the activity may be, we will only collect information to the extent deemed reasonably necessary to fulfill your requests and our legitimate business objectives. If you no longer wish to receive our email newsletter and promotional communications, you may opt-out of receiving them by following the instructions included in any newsletter email message. We also offer an opportunity to opt-out of certain communications on our Manage Account web pages, or you may contact us at privacy@relianceada.com or use the email or physical address listed under the heading Unsubscribe in newsletters / Emails.
  • Game Software:If you install or use any of the game software offered by our Site, we collect and aggregate a variety of data to monitor system and simulation performance, and to verify your unique identity. This may include specific and general information about your computer hardware and Internet connection, which are stored together but are not personally identifiable. This is in addition to the Personal Data and other Personal Data collected during the registration process.
  • Credit Card Use and Payment Transaction: Reliance Big Entertainment Games utilizes a credit card processor to process your payments while on our site. We share your name, email address and credit card information with these third parties to provide the service requested. These third parties are not permitted to use your information for their own promotional purposes. Alternatively you have the option to use the payment options as mentioned and listed in our website.
    If any payment transaction occurs on our Site, we collect information about such transaction, including credit card numbers or other billing information.
  • Voluntary Disclosure of Personal Data: You may choose to disclose Personal Data in our online community features, blogs, in-game chats or other public forums, directly to other users while using the Site service. Please be aware that such information is public information and you should not expect privacy or confidentiality under these circumstances. Reliance Big Entertainment shall not be liable in any way for such disclosure of Personal Data.

HOW WE USE YOUR PERSONAL DATA

The information which we collect and store during normal use of the site is used to monitor use of the site and to help its further development. Such use does not always result in any personally identifiable data being collected or stored.

As mentioned earlier a number of pages in this website has the option for submitting Personal Data and as such all these communications are not confidential. Any application, request or enquiry you make, may be passed or made available to Group affiliates, some of which may be based in countries that do not have data protection laws. All Group affiliates are required to comply with an internal Privacy Policy which requires that steps are taken to protect your Personal Data and for it only to be used for the purpose(s) for which it was submitted.

By submitting your Personal Data through this website, you shall be consenting to it being processed in the manner described above by Group affiliates.

We use your Personal Data for operational purposes only. For example, we may use your information to send you administrative communications either about your account with us or about features of our Site, including any changes to this Privacy Policy. Whatever the purpose may be, we will only collect information to the extent reasonably necessary to fulfill your requests and our legitimate business objectives. We attempt to limit access to Personal Data about you to employees who we believe reasonably need to come into contact with that information to provide products or services to you or in order to do their jobs.

We may occasionally employ other companies to perform services necessary for our internal operations, such as companies that personalize our web pages, process credit card transactions, analyze customers’ interaction with our Site, and process consumer surveys. We also provide postal addresses to the Post Office for delivery purposes. While providing their services, these companies may access your Personal Data. These companies have agreed to securely store and maintain the Personal Data received from us.

Finally, we may take your Personal Data and make it non-personally identifiable. We do this either by combining it with information about other individuals (aggregating your information with information about other individuals), or by removing characteristics (e.g., your name) that make the information personally identifiable to you. This process is known as de-personalizing your information. Given the non-personal nature of this information, no restrictions apply under this Privacy Policy on our right to de-personalize your Personal Data. We may use de-personalized information in any way and share it with third parties without your consent.

We might process your Personal Data for additional purposes that are not mentioned here, but are compatible with the original purpose for which the data was gathered. To do this, we will ensure that:

  • the link between purposes, context and nature of Personal Data is suitable for further Processing;
  • the further Processing would not harm your interests and
  • there would be appropriate safeguard for Processing.

We will inform you of any further Processing and purposes.

WHEN DO WE DISCLOSE YOUR PERSONAL DATA?

We will disclose Personal Data when we believe in good faith that disclosure is required by law (e.g., court order or subpoena) or such disclosure helps enforce (i) our Terms of Use, contests, sweepstakes, promotions, or game rules; (ii) protect your safety or security, including the safety and security of your property; or (iii) protect the safety and security of our website or third parties.

HOW DO WE SECURE YOUR DATA?

The security of your data is important to us and our third party vendors. We follow generally accepted industry standards to protect the Personal Data submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure.

OUR COMMITMENT TO CHILDREN’S PRIVACY

The Site will not knowingly collect, use or retain Personal Data from anyone under the age of 13, for any purpose whatsoever (including internal or external marketing or promotional purposes). If you are under the age of 13, you will need your parent or guardian’s consent before you can provide any personal information to us for purposes of registration and other online activities.
By registering to this site we have reasons to believe that you have taken required consents from your Parents / Guardian.

ACCESS, CHANGE OR DELETE DATA

  1. By Parents about their children
    Once again, we would like to assure you that we do not keep any information other than what is listed above. However, parents are welcome to contact us about any Personal Data about their child by email. If your child’s personal changes, or if you no longer desire our service, you may correct, update, or delete it by making the change by contacting us at the email address rbel.privacy@relianceada.com We will respond to your request to access within 30 days. Parents may request for
    1) we discontinue collection and use of their Child’s Personal Information
    2) we delete the Child’s Personal Information
    Which can be done by contacting us at the email address provided above.
  2. By Users
    If your Personal Data changes, or if you no longer desire our service, you may correct, update or delete it by making a request to us or by contacting us at the email address provided above. We will respond to your request to access within 30 days.
    Therefore, while we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security. If you have any questions about the security of our website, you can email us at rbel.privacy@relianceada.com

INFORMATION ABOUT COOKIES

We use cookies and/or similar technologies to analyze customer behavior, administer the website, track users’ movements, and to collect information about users. This is done in order to personalize and enhance your experience with us.

A cookie is a tiny text file stored on your computer. Cookies store information that is used to help make sites work. Only we can access the cookies created by our website. You can control your cookies at the browser level. Choosing to disable cookies may hinder your use of certain functions.

We use cookies for the following purposes:

  • Necessary cookies – these cookies are required for you to be able to use some important features on our website, such as logging in. These cookies don’t collect any Personal Data.
  • Functionality cookies – these cookies provide functionality that makes using our service more convenient and makes providing more personalized features possible. For example, they might remember your name and e-mail in comment forms so you don’t have to re-enter this information next time when commenting.
  • Analytics cookies – these cookies are used to track the use and performance of our website and services
  • Advertising cookies – these cookies are used to deliver advertisements that are relevant to you and to your interests. In addition, they are used to limit the number of times you see an advertisement. They are usually placed to the website by advertising networks with the website operator’s permission. These cookies remember that you have visited a website and this information is shared with other organizations such as advertisers. Often targeting or advertising cookies will be linked to site functionality provided by the other organization.
    You can remove cookies stored in your computer via your browser settings.

We use Google Analytics to measure traffic on our website. Google has their own Privacy Policy which you can review here. If you’d like to opt out of tracking by Google Analytics, visit the Google Analytics opt-out page.

TYPES OF COOKIES USED

Click here to know more about the types of cookies used by us.

CHANGES AND UPDATES TO THIS PRIVACY POLICY

We reserve the right at any time to (i) change the terms of this Privacy Policy; (ii)  change the Terms of Use, including eliminating or modifying any content on or feature of the Website; or (iii) change/charge any fees or charges for use of the services.

Any changes we make shall be effective immediately from the notice, which we may give either by posting the new notice on the website or via electronic mail. Your use of the services after such notice will be deemed acceptance of such changes. Be sure to review changes in the Privacy Policy and Privacy Notice periodically to ensure your familiarity with the most current version. You will always be able to tell when the version was last updated by checking the “Last Revised date in the header of this Privacy Policy.

Linking to third party sites
To provide relevant information not found on our website, We may provide links from our websites to third party websites and we encourage our users to read third party sites privacy policies before submitting personal information. We are not responsible for the privacy practices of the content of third party sites. We hereby disclaim any representations or warranties expressed on any site other than own site.

CONTACT INFORMATION

If you have any questions, complaints or comments regarding our Privacy Policy Statement, you can contact us at:

801/ 802, Grandeur Lotus,
Captain Sawant Marg,
Andheri (W), Mumbai – 400 053
Email – rbel.privacy@relianceada.com

ASSENT

By using this site, you signify your assent to our Online Privacy Policy. If you do not agree to this Privacy Policy, please do not use this site. We reserve the right to make changes to this Privacy Policy.

Please check back from time to time to ensure that you are aware of these changes. Your continued use of this site will signify your acceptance of these changes. If you do not agree with any terms or conditions described in this Privacy Policy or the Terms of Use, we would request you to exit from the site.

POLICY ON PREVENTION AND RESOLUTION OF SEXUAL HARASSMENT AT WORKPLACE

Preamble

Reliance Big Entertainment Private Limited (“Reliance/Company”) is committed to creating a healthy working environment that enables its employees to work without fear of prejudice, gender bias and sexual harassment. The Company has zero tolerance for sexual harassment and believes that all employees of the Company have the right to be treated with dignity. Sexual harassment at the work place or other than work place if involving employees is a grave offence and is strictly prohibited by the Company.

This Policy has also been formulated to create and maintain a safe working environment where all employees treat each other with courtesy, dignity and respect irrespective of their gender, race, caste, creed, religion, place of origin, sexual orientation, disability, economic status or position in the hierarchy. Employees in the Company are entitled to work in an environment free from any form of discrimination or conduct which can be considered harassing, coercive, or disruptive.

This Policy extends to all employees of the Company, whether permanent or on contract or any other, and is deemed to be incorporated in the service conditions of all employees and comes into effect immediately.

1. Policy objective AND STATEMENT

The purpose of this policy is to foster a respectful workplace through the prevention and prompt resolution of harassment and make Reliance a workplace which figures as a satisfactory place for Employees to have their genuine concerns being looked into by the management via the Internal Complaint Committee formed for this purpose.

We at Reliance are committed towards giving every employee a just and fair hearing on issues encountered by them at the workplace with special attention to sexual harassment. Reliance will take very serious disciplinary action against any victimization of the employee who is complaining or the alleged harasser that may result from a complaint.

2. Application

This policy applies to all employees of all departments/ divisions and business verticals of  Reliance and its subsidiaries.

This policy applies to all categories of Employees (as defined below) of Reliance, at their workplace or at client sites. The Company will not tolerate sexual harassment, if engaged in by clients or by suppliers or any other business associates.

The workplace includes:

  1. All offices or other premises where the Company’s business is conducted.
  2. All company-related activities performed at any other site away from the Company’s premises.
  3. Any social, business or other functions where the conduct or comments may have an adverse impact on the workplace or workplace relations.
  4. Any place visited by the Employee arising out of during the course of employment including transportation by the Company for undertaking such journey.

3. Definitions

“Act” means Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.

“Aggrieved Woman” means a woman of any age, in relation to the workplace whether employed or not, who alleges to have been subject to any act of sexual harassment by the respondent.

“Complaint” is meant to construed, defined, understood and interpreted as a formal allegation of Harassment submitted in writing or otherwise by the Aggrieved Woman to the Internal Complaint Committee.

“Conciliation” a process to resolve conflict/complaint by the Internal Complaints Committee on the specific request of the aggrieved employee in the manner provided under the Act.

“Employee” means a person employed at a workplace for any work on regular, temporary, ad hoc or daily wage basis, either directly or through an agent, including a contractor,   with  or, without   the knowledge   of the  principal  employer, whether for remuneration  or not, or working  on a voluntary  basis or otherwise,  whether the terms of employment are express  or implied  and  includes  a co-worker, a contract  worker,’ probationer,  trainee,  apprentice  or called  by any other such name.

“Harassment” is any improper conduct by an individual, that is directed at and offensive to another person or persons in the workplace, and that the individual knew or ought reasonably to have known would cause offence or harm. It comprises any objectionable act, comment or display that demeans, belittles, or causes personal humiliation or embarrassment, and any act of intimidation or threat. It includes harassment within the meaning of the “Protection of Human Rights Act, 1993” and applicable international and united nation’s conventions and treaties. Harassment shall also include Sexual harassment as defined below.

“Internal Complaints Committee” means a committee constituted by the Company as per this Policy.

“Respondent” means a person against whom the Aggrieved Woman has made a complaint in respect of sexual harassment at workplace.

“Rules” shall mean the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Rules, 2013

“Sexual Harassment” shall mean and include any one or more of the following unwelcome acts or behaviour (whether directly or by implication) namely:

  1. a) physical contact and advances; or
  2. b) a demand or request for sexual favours; or
  3. c) making sexually coloured remarks; or
  4. d) showing pornography; or
  5. e) any other unwelcome physical, verbal or non-verbal conduct of sexual nature.

Sexual harassment also include any of the following:

  1. unwelcome sexual advances, requests or demand for sexual favours, either explicitly or implicitly, in return for employment, promotion, examination or evaluation of a person towards any company activity;
  2. unwelcome sexual advances involving verbal, non-verbal, or physical conduct such as sexually coloured remarks, jokes, letters, phone calls, e-mail, gestures, showing of pornography, lurid stares, physical contact or molestation, stalking, sounds, display of pictures, signs, verbal or non-verbal communication which offends the individuals sensibilities and affect her/his performance;
  3. eve teasing, innuendos and taunts, physical confinement against one’s will and likely to intrude upon one’s privacy;
  4. act or conduct by a person in authority which creates the environment at workplace hostile or intimidating to a person belonging to the other sex;
  5. conduct of such an act at work place or outside in relation to an employee of the Company, or vice versa during the course of employment; and
  6. any unwelcome gesture by an employee having sexual overtones.

4. Policy requirements

  • Employees are responsible for fostering a Harassment free work environment.
  • All Employees shall be informed of this policy during recruitment and by general publicity during the course of their employment with the Company and shall be deemed to be incorporated in the service conditions of all employees and comes into effect immediately.
  • Early Resolution Mechanism should be used to resolve problems of Harassment at the outset.
  • The complaint process, including the investigation if necessary, should be completed without undue delay.
  • Corrective action must be taken timely in all situations of Harassment and the same must be communicated to all the parties involved in it.
  • Harassment may result in corrective or disciplinary measures being taken, up to and including termination of respondent. Disciplinary or corrective measures may also be taken against the following: any manager who is aware of a Harassment situation and who fails to take corrective action; anyone who interferes with the resolution of a complaint by threats, intimidation or retaliation; or anyone who files a complaint that is frivolous or in bad faith.

5. Responsibility and authority

The ultimate responsibility and authority for applying this policy rests with the directors and his or her authorized representative(s) and Head of Human Resources and finally the board of directors.

6. Expectations

a. Employees

  1. Employees are expected to act towards other colleagues/Employees professionally and respectfully, and in a cordial manner.
  2. Employees, who believe they have been treated in an improper and offensive manner and feel that they are being harassed, may file a complaint with the Internal Complaints Committee. It is advised to report the incident/last incident of harassment within 24 hours from the date of incident, however, maximum within a period of 3 months from the date of incident/last incident. They can take help or guidance from the seniors, or the manager designated by the Company.
  3. Company shall try its best effort to take prompt action if Employees report an incident of Harassment to their supervisor/manager or if necessary, to another appropriate manager, within 24 hours of incident or as soon as possible.
  4. They can expect to be treated without fear of embarrassment or reprisal when dealing with a Harassment situation or involved in the resolution of a complaint via Internal Complaint Committee.

b. Complainants, respondents and witnesses

  1. Complainants, respondents and witnesses are expected to provide information as required in the steps noted under “Complaint Process”.
  2. They are required to fully co-operate in the Complaint Process as and when called upon to do so.
  3. They are strictly required to limit the discussion of the complaint or any matter pertaining to the complaint to only those who need to know and/or Internal Complaint Committee.
  4. They may review their statement as recorded by the investigator, to confirm its accuracy, prior to the final report being submitted, subject to only necessary modification.
  5. Complainants and respondents will receive information related to the complaint in writing, including allegations, as noted in the steps below, under “Complaint Process”, and in accordance with the principles of procedural fairness.
  6. Complainants and respondents may review a copy of the draft report followed by the Internal Complaints Committee, who after receiving such request applies his mind to judge if it would be in interest of justice to accede to such request. They will be informed of the outcome of the investigation and will receive a copy of the final report by email, post, courier or as may be directed by the Internal Complaints Committee.

INTERNAL COMPLAINT COMMITTEE

A Committee has been constituted by the Management called the Internal Complaints Committee to consider and redress complaints of Harassment. The Presiding Officer and Members of the Committee are as follows:

(i) One Presiding Officer who shall be a senior level woman employee of the Company;

(ii) Two employee members preferably committed to the cause of women or who have experience in social work or have legal knowledge; and

(iii) One member from amongst Non-Government Organization or Association committed to the cause or a person familiar with the issues relating to sexual.

The objectives of the Internal Complaints Committee are:

  • Prevent discrimination and Harassment against all employees, by promoting gender amity among employees;
  • Make recommendations to the Management for changes/elaborations in Employee Policy, to make them gender just and to lay down procedures for the prohibition, resolution, settlement and prosecution of acts of discrimination and sexual harassment against women by the employees;
  • Deal with cases of discrimination and Sexual Harassment against women, in a time bound manner, aiming at ensuring support services to the victimized and termination of the harassment;
  • Recommend appropriate punitive action against the guilty party to the Director/Management;
  • Follow any other procedure as mandated in the Act.

 

8. COMPLAINT PROCESS

  • Any aggrieved employee who feels and is being harassed, sexually or otherwise, directly or indirectly, may submit a complaint of the alleged incident to the Internal Complaints Committee in writing within 24 hours from the date of incident, however, maximum within a period of 3 months from the date of incident/last incident. The aggrieved employee shall submit six copies of the complaint along with the supporting documents and name and addresses of the witnesses. Provided that where such a complaint cannot be made in writing, the Presiding Officer or any member of the Complaints Committee, as the case may be, shall render reasonable assistance to the employee for making the complaint in writing. The Complaints Committee, for reasons to be recorded in writing, extend the time limit not exceeding three months, if satisfied that the circumstances were such which prevented the woman from filing a complaint within the said period.
  • Where the aggrieved employee is unable to make a complaint on account of their physical incapacity, a complaint may be filed by
    1. a) a relative or friend; or
    2. b) a co-worker; or
    3. c) an officer of the National Commission for Women or State Women’s Commission; or
    4. d) any person who has knowledge of the incident, with the written consent of the aggrieved person.

     

    Where the aggrieved employee is unable to make a complaint on account of their mental incapacity, a complaint may be filed by

    1. a) a relative or friend; or
    2. b) a special educator’ or
    3. c) a qualified psychiatrist or psychologist; or
    4. d) the guardian or authority under whose care they are receiving treatment or care; or
    5. e) any person who has knowledge of the incident jointly with any of the above.

     

    Where the aggrieved employee on for any other reason is unable to make a complaint, a complaint may be filed by any person who has knowledge of the incident, with their written consent.

     

    Where the aggrieved employee is dead, a complaint may be filed by any person who has knowledge of the incident, with the written consent of their legal heir.

  • Internal Complaints Committee on receipt of such written complaint, may, if required, ask the aggrieved person to furnish additional information about the alleged harassment.
  • The Complainant or person authorized on their behalf as per above provision, shall make a complaint to the Internal Complaints Committee through following mode:
    1. Copy of complaint in the prescribed format along with supporting documents and names and address of witness shall be sent to Internal Complaints Committee.
    2. On receipt of such complaint, Internal Complaints Committee shall provide a copy along with supporting documents of such complaints to the Respondent within 7 working days
    3. Respondent shall file reply within 10 working days of receipt of the complaint along with list of documents, names and addresses of witnesses
    4. Internal Complaints Committee shall investigate in detail into the matter of the complaint. The Internal Complaints committee shall have the right to call the person against whom the complaint is made or any other witnesses as when necessary.
    5. Internal Complaints Committee shall have the right to terminate the enquiry or give ex-parte decision on the complaint, if the Respondent or complainant remains absent for 3 consecutive hearings, without sufficient cause.
    6. The Internal Committee must complete its investigation within a period 90 days.
    7. The parties shall not be allowed to bring any legal practitioner to represent them in their case at any stage of the proceedings before the Internal Complaints Committee.
    8. For conducting the inquiry, the quorum of the Internal Complaints Committee shall be of 3 members including the presiding officer.
  • The Committee may, before initiating an inquiry and at the request of the aggrieved employee take steps to settle the matter between them through conciliation provided that no monetary settlement shall be made the basis of such conciliation.
  • If the conciliation proceedings fail or if no conciliation was requested, the Committee shall conduct an inquiry and complete the same within 90 days from receipt of the complaint in accordance with the provisions of the applicable service rules.
  • Where both the parties are employees, the parties shall be given an opportunity of being heard and be shown a copy of the findings to enable them to make representations against the findings of the Committee.

 

9. Early dispute resolution – Conciliation

  • The objective of early dispute resolution via conciliation is to resolve any situation or conflict of harassment as soon as possible, in a fair, transparent and respectful manner, without having resort to the complaint process. Before initiating complaint process with the Internal Complaint Committee and at the request/consent of the aggrieved employee, effort should be made to resolve the problem at the earliest with open communication and in a most co-operative manner via conciliation between the parties to the complaint with the help of the manager appointed for this purpose by the company. The use of early problem resolution mechanisms i.e. Conciliation, can in many instances resolve the issue and prevent the situation from escalating to the point where filing a complaint is necessary.

Process

  1. The complainant reports a complaint in writing/verbally to the appointed manager if referred by the Internal Complaints Committee.
  2. Appointed manager addresses the situation and investigates the complaint.
  3. Appointed manager provides opportunity to all parties (complainant, respondent, witness) to explain the briefs of the complaint.
  4. If the supervisor/manager is not a party, then inform them also in the process.
  5. Try to pacify and resolve the issue amicably between the parties.
  6. If resolved with the consent of all the parties involved, then record the settlement arrived between the parties and forward the same to the Board of Directors to take action as specified in the recommendation. Further appointed manager shall intimate all the parties involved the outcome of the complaint and provide the copies of the settlement as recorded to the aggrieved Employee and respondent.
  7. However, no monetary settlement shall be made as a basis of Conciliation between the parties.
  8. Where, a settlement is arrived as mentioned hereinabove, no further enquiry shall be conducted by the Internal Complaints Committee.

 

10. INQUIRY PROCESS

  • The Internal Complaints Committee shall immediately proceed with the Inquiry and communicate the same to the Complainant and person against whom complaint is made. The venue of the Inquiry shall take into consideration the convenience and security of the complainant.
  • The Internal Complaints Committee will ask the Complainant to prepare a detailed statement of the incidents/allegations. Thereafter, the statement of Allegations will be shared with the accused.
  • The accused will be asked to prepare a response to the statement of allegations and submit to the Internal Complaints Committee within a prescribed time limit.
  • The Committee shall organize verbal hearings with the Complainant and the accused.
  • The Internal Complaints Committee will take testimonies of other relevant persons and review the evidence wherever necessary. The Internal Complaints Committee should ensure that sufficient care is taken to avoid any retaliation against the witnesses.
  • During the inquiry process, the Complainant and the accused would be expected to refrain from any form of threat, intimidation or influencing of witnesses.
  • The Internal Complaints Committee will conduct inquiry in accordance with the practices of natural justice, i.e. Complainant will be offered to the accused for cross-examination and vice versa.
  • The Internal Complaints Committee will arrive at a decision after carefully and fairly reviewing the circumstances, evidence and relevant statements.
  • The identities of the Complainant and all witnesses shall throughout be protected and kept confidential by the Internal Complaints Committee.
  • During the pendency of an inquiry, on a written request of the aggrieved employee, the Internal Complaints Committee may recommend the Company to
    • Transfer the aggrieved employee or the accused to any other workplace; or
    • Grant leave to the aggrieved employee up to a period of three months; or

    The leave granted to the aggrieved employee hereunder shall be in addition to the leave she would be otherwise entitled to.

  • The Internal Complaints Committee will be empowered to do all things necessary to ensure a fair hearing of the complaint including all things necessary to ensure that victims or witnesses are neither victimized nor discriminated against while dealing with a complaint of sexual harassment. In this regard, the committee will also have the discretion to make appropriate interim recommendations in relation to an accused person (pending the outcome of a complaint) including suspension, transfer, leave, change of work location etc.

11. InQUIRY REPORT AND ACTION

  • The Internal Complaints Committee shall provide a report of its findings to the Company within 10 days from the date of completion of the inquiry as such report shall also be made available to the concerned parties.
  • If, as per the Internal Complaints Committee report:
    1. The allegation levelled is proved, and action for misconduct is taken as provided under the service rules of the Company or if the Harassment is grave, the Company shall inform the relevant authorities to institute penal action under the Indian Penal Code, 1860, which has provided special provisions for crimes relating to Harassment.
    2. The allegation levelled is not proved due to the inability of the Complainant to prove the facts and in the absence of malicious intent; the Company shall decide not to take any action.
    3. The allegation levelled is not proved and the allegation was made with a “false and malicious” intent, action can be against the Complainant for misconduct.
  • The Complaints Committee shall in case where the allegations against the accused have been proved recommend any action against the respondent including a written apology, warning, reprimand or censure, withholding of promotion, withholding of pay rise or increments, terminating the respondent from service or undergoing a counseling session or carrying out community service.
  • In addition to action which the Management may initiate under the Sexual Harassment of Woman at Workplace (Prevention, Prohibition & Redressal) Act 2013, the following liability may arise under the Indian Penal Code.
    1. Under the Indian Penal Code, (IPC), the newly introduced Section (S. 354A) which deals with Sexual Harassment has made this a ‘cognizable offense’ i.e. a person charged with Sexual Harassment may be arrested without a warrant.
    2. A man committing any of the following acts
      1. Physical contact and advances involving unwelcome  and explicit  sexual overtures or
      2. a demand or request for sexual favours or
      3. Showing pornography against the will of a woman or
      4. Making sexually coloured remarks.

      shall be guilty of the offence of sexual harassment.

    3. Any man who commits the offence specified in clause (i) or clause (ii) or clause (iii) above, shall be punished with rigorous imprisonment for a term which may extend to three years, or with fine, or with both.
    4. Any man who commits the offence specified in clause (iv) above shall be punished with imprisonment of either description for a term which may extend to one year, or with fine, or with both.
    5. In addition, acts of Sexual Harassment may also constitute other offenses under IPC including Section 354 (assault or criminal force to woman with intent to outrage her modesty), Section 354C (Voyeurism), Section 354D (Stalking), Section -375 and 376 (Rape) and Section 509 (word, gesture or act intended to insult the modesty of a woman) of the IPC.

    12. ACTION FOR FALSE/MALICIOUS COMPLAINT

    If the Internal Complaints Committee arrives at the conclusion that the allegation against the accused is malicious or the aggrieved woman or any other person making the complaint has made the complaint knowing it to be false or the aggrieved woman or any other person making the complaint has produced any forged or misleading document, it may recommend the Company to take action against the employee who has made the complaint. Provided that a mere inability to substantiate a complaint or provide adequate proof need not attract action against the Complainant.

    13. CONFIDENTIALITY

    The identity and addresses of the aggrieved employee, respondent and witnesses, any information relating to conciliation and inquiry proceedings, recommendations of the Internal Complaints Committee and action taken against the respondent under this policy shall not be published, communicated or made known to public, press and media in any manner by any person having knowledge of the same.

    14. APPEAL AND OTHER RECOURSE

    Any person aggrieved from the recommendations made by the Internal Complaints Committee or non-implementation of such recommendations may prefer an appeal to the court or tribunal in accordance with the provisions of the Act. The appeal shall be preferred within a period of ninety days of the recommendations.

    Assaults including sexual assault are covered by the Criminal Code and in such cases if proven guilty the employment will be terminated. Any allegation of such incident must be accompanied by a police complaint.

    If a complaint on the same issue is or has been dealt with through another avenue of recourse, the complaint process under this policy will not proceed further and the complaint will be closed and concerned employee must be suspended or immediately terminated.

    15. AWARENESS

    • All the employees, agents, customers, vendors, partners and visitors shall have access to this Policy at any given point of time and clarification related to this Policy shall be addressed by the HR team.
    • A brief shall be given to all existing employees regarding the features of this Policy immediately on formulation of the Policy and to new employees in the Company during their initial Induction.
    • The Company shall comply with all other details as set out under Section 19 of the Act to ensure that all employees are provided with the safe working environment at the workplace.
    • Company shall display the notice showing the name of the Internal Complaints Committee members at its every establishment at a conspicuous place.

     

    16. MONITORING

    The Internal Complaints Committee will monitor results in achieving the policy objective and statement.

    17. ANNUAL REPORT

    The ICC shall prepare an annual report which shall have the following details:

    • Number of complaints of sexual harassment received in the year
    • Number of complaints disposed of during the year
    • Number of cases pending for more than ninety days
    • Number of workshops or awareness programme against sexual harassment carried out
    • Nature of action taken by the Company.

     

    18. AMENDMENT

    Company may make any alteration or amendment or rescind any of the clauses of this Policy as and when it finds it necessary to do so as long as it complies with the Act. Any such alterations or amendment or rescinding will be intimated to the employee.

    19. REFERENCES

    • Reliance – Competencies Profile for Internal Complaints Committee.doc
    • Reliance – Harassment Complaint Form.doc

     

     

    SEXUAL HARASSMENT PREVENTION AND RESOLUTION

    Reports of sexual harassment are taken seriously and will be dealt with promptly. The specific action taken in any particular case depends on the nature and gravity of the conduct reported, and may include intervention, mediation, investigation and the initiation of grievance and disciplinary processes.

    Where sexual harassment is found to have occurred and proven, the company will act to stop the harassment, prevent its recurrence, discipline those responsible, and/or remedy the effects of the harassment on the individual who reported it and the affected.

    Confidentiality will be maintained to the extent reasonably possible, subject to the need to inform other manager, investigator or mediators.

    Intentionally providing false information will be treated as in-discipline and may lead to strong action against the employee.

    DO’S AND DON’TS

    DO’s

    • If you are being harassed
      1. tell the harasser that the abusive behaviour is unwelcome and ask the individual(s) to stop. DO keep a record of incidents (date, times, locations, possible witnesses, what happened, your response etc.). You do not have to have a record of events in order to file a complaint, but a record can strengthen your case and help you remember details over time.
      2. file a complaint. If, after asking the harasser to stop the abusive behaviour, the harassment continues, report the problem. You also have the right to, if circumstances warrant it, file a charge of assault with the police, however it is highly recommended that first use the channel of Internal Complaints Committees constituted for the purpose.
      3. report incidents of workplace harassment as soon as possible after the incident occurs, preferably within 15 days of the occurrence of the incidence. It should be followed with a written complaint. Once a complaint is received, it will be kept strictly confidential.
    • For Employees:
      1. Know Reliance’s Sexual Harassment Policy
      2. Be aware of inappropriate behaviour and refrain from conducting any such acts
      3. stop others who are found/seen conducting any such acts
      4. report sexual harassment noticed at the work place to the appropriate Internal Complaints Committee formed for this purpose
      5. raise issues of misconduct including sexual harassment at the workers meetings and in other appropriate forums and it should be affirmatively discussed in the employer-employee meetings.
      6. make the work place a safe and secure place for all.
      7. Say “NO” if asked to go to places, do things or participate in situations that make you uncomfortable.
      8. Say “NO” to offensive behaviour as soon as it occurs.
      9. refrain from taking any discriminatory actions or decisions which are contrary to the spirit of this Policy.
      10. BE Honest- When raising an issue, do it honestly without any intention to retaliate/ falsify someone.

    DON’Ts
    Do not indulge in any of the following behaviour:

    1. Eve teasing;
    2. Unwelcome sexual advances or propositions, whether they involve physical touching or not; Comments on personal appearance and individual’s body;
    3. Sexual comments, innuendoes, gestures, and suggestive or insulting comments;
    4. Use of lewd, foul, off-colour, sexually oriented language or “dirty” jokes with sexual implications;
    5. Sexual epithets, written or oral references to sexual conduct, gossip regarding one’s sex and personal life; comments about an individual’s sexual activity, deficiencies, or prowess;
    6. Leering or staring at another’s body and/or sexually suggestive gesturing;
    7. Whistling, touching, stroking someone’s hair, brushing against another’s body, pinching, patting, rubbing; grabbing, groping, kissing or fondling another person;
    8. Displaying sexually suggestive or explicit objects, posters, pictures, photographs, calendars, cartoons, screen savers or one’s own body parts;
    9. Sitting in an obscene manner;
    10. Excessively lengthy shake hands;
    11. Direct or implied enquiries into one’s sexual experiences;
    12. The transmission of sexually offensive e-mail, voicemail, or instant or text messages;
    13. Unwelcome repeated requests for dates or outings;
    14. Gender based insults or sexist remarks;
    15. Unwelcome sexual overtone in any manner such as over telephone (obnoxious telephone calls) and the like such as calling at night, crank calls, leaving lewd messages on answering machines, SMS, email, or by any other means;
    16. Forcible physical touch or molestation and physical confinement against ones will;
    17. Other behaviour or acts that make the workplace intimidating and constitute health and safety problems such as drinking while on duty etc.
    18. Any act or conduct by a person in authority and belonging to one sex which denies or would deny equal opportunity in pursuit of career development or otherwise making the environment at the work place hostile or intimidating to person belonging to the other sex, only on the ground of sex;
    19. Not allowing women to go to sites when they wish so;
    20. Giving more attractive assignments to men;
    21. Commenting on woman’s attributes rather than her work;
    22. Not allowing women to come up above a particular grade;
    23. Addressing certain issues to men and certain to women;
    24. Giving extra work just because the employee is a woman;
    25. Refusing to take complaints seriously;
    26. Asking unwarranted or personal questions when women ask for leave;
    27. Gender stereotyping (for example, women only come late and leave early, or women don’t do their work properly etc.)